Nonprofit AI Policy Development: A Board-Ready Policy for a Flat Fee
NonprofitNext will develop a complete, customized AI use policy for your nonprofit for a $900 flat fee. The engagement includes one working session with your executive director or a designated staff member, a policy document written for your organization rather than adapted from a generic template, one round of revisions, and a one-page briefing document for your board. The finished policy is delivered within two weeks of the working session.
Why Your Nonprofit Needs an AI Use Policy Now
Your staff are almost certainly using AI tools already, whether or not your organization has approved them. Without a policy, that use happens with no guidance and confidential information about your organization and the people you serve may not be protected. Nearly half of nonprofit organizations have no AI governance policy at all, according to the 2026 Nonprofit AI Adoption Report, a benchmark study published by Virtuous and Fundraising.AI.
Boards and funders are starting to ask the question directly: does your organization have AI governance in place? A written policy lets you answer yes, and it gives your staff clear guidance they can apply in the moment instead of a general warning to be careful. Our post on what a nonprofit AI use policy should actually cover walks through the thinking behind each section.
What the Policy Covers
Every policy we develop is written for your organization’s specific programs, values, and risk considerations. The document covers appropriate and prohibited uses of AI tools, the tools staff are allowed to use at your organization, data privacy and client confidentiality protections, staff guidelines and accountability, and governance language suitable for board-level review.
You also receive a one-page document for your board. It explains why the policy is important, addresses risk management concerns, and answers the questions board members ask most often.
How the Process Works
The engagement starts with a structured working session with your executive director or a designated staff member. In that session we follow a structured process and gather what we need to shape the policy: your programs, the tools your team uses, the kinds of information you handle, and the risks specific to your work.
From there, we write the complete policy document and deliver it within two weeks of the working session. One round of revisions is included, so the final version reflects your leadership’s judgment, not just ours. The result is ready for board adoption and staff rollout.
What It Costs
The fee is $900, regardless of your organization’s size. It includes the working session, the complete customized policy document, one round of revisions, and the board briefing document. There are no follow-on fees and no obligation to any further engagement.
Common Questions
How long does nonprofit AI policy development take?
Two weeks from the working session to the delivered policy. The working session itself is a single scheduled meeting with your executive director or a designated staff member.
Do we need a policy if we barely use AI?
Yes. In most organizations staff are already using AI tools on their own, and the policy is what turns that quiet, unguided use into safe, intentional use. Waiting until AI use is widespread means writing rules after habits have formed.
Will the policy work for our board?
The policy includes governance language written for board-level review, and the engagement includes a one-page briefing document that explains the policy’s purpose, addresses risk management, and answers common board questions.
Is the price really flat?
Yes. $900 covers the full engagement for any size organization: working session, customized policy, one revision round, and the board document.
Get Ahead of the Question
The next board meeting or grant application that asks about AI governance does not have to catch your organization without an answer. Book a discovery call and we will talk through what a policy for your organization would look like.